1.0 Our core beliefs regarding user privacy and data protection
- We have a duty of care to the people and the data we hold
- Data will only be collected and processed when absolutely necessary
- We will never sell or distribute your personal information
2.0 Relevant legislation
Along with our business and internal computer systems, this website is designed to comply with the following national and international legislation with regards to data protection and user privacy:
- UK Data Protection Act 1988 (DPA)
- EU Data Protection Directive 1995 (DPD)
- EU General Data Protection Regulation 2018 (GDPR)
This site’s compliance with the above legislation, all of which are stringent in nature, means that this site is likely compliant with the data protection and user privacy legislation set out by many other countries and territories as well. If you are unsure about whether this site is compliant with your own country of residences’ specific data protection and user privacy legislation you should contact our data protection officer (details of whom can be found in section 9.0) for clarification.
3.0 Personal information that this website collects and why we collect it
This website collects and uses personal information for the following reasons:
3.1 Site visitation tracking
Like most websites, this site uses Google Analytics (GA) to track user interaction. We use this data to determine the number of people using our site, to better understand how they find and use our web pages and to see their journey through the website.
Although GA records data such as your geographical location, device, internet browser and operating system, none of this information personally identifies you to us. GA also records your computer’s IP address which could be used to personally identify you but Google do not grant us access to this. We consider Google to be a third party data processor (see section 6.0 below).
Disabling cookies on your internet browser will stop GA from tracking any part of your visit to pages within this website.
In addition to Google Analytics, this website may collect* information (held in the public domain) attributed to the IP address of the computer or device that is being used to access it.
3.2 Our blog
Should you choose to add a comment to any posts that we have published on our blog, the name and email address you enter with your comment will be saved to this website’s database, along with your computer’s IP address and the time and date that you submitted the comment. This information is only used to identify you as a contributor to the comment section of the respective blog post and is not passed on to any of the third party data processors detailed below. Only your name will be shown on the public-facing website although if the supplied email address is linked to a Gravatar account, your Gravatar photo will also be displayed.
Your comment and it’s associated personal data will remain on this site until we see fit to either 1.) remove the comment or 2.) remove the blog post. Should you wish to have the comment and it’s associated personal data deleted, please email us here using the email address that you commented with.
If you are under 16 years of age you MUST obtain parental consent before posting a comment on our blog.
NOTE: You should avoid entering personally identifiable information to the actual comment field of any blog post comments that you submit on this website.
3.3 Contact forms and email links
Should you choose to contact us using the contact form on our Contact us page or book a course , none of the data that you supply will be stored by this website or passed to or processed by any of the third party data processors defined in section 6.0. Instead the data will be collated into an email and sent to us over the Simple Mail Transfer Protocol (SMTP). Our SMTP servers are protected by TLS (sometimes known as SSL) meaning that the email content is encrypted. We will however email you with information about KT Training upcoming courses. If you do not want to receive these emails respond to the email with the title unsubscribe and your information will be removed from our system.
3.4 Email newsletter
If you choose to join our email newsletter, the email address that you submit to us will be forwarded to MailChimp who provide us with email marketing services. We consider MailChimp to be a third party data processor (see section 6.0 below). The email address that you submit will not be stored within this website’s own database or in any of our internal computer systems.
Your email address will remain within MailChimp’s database for as long as we continue to use MailChimp’s services for email marketing or until you specifically request removal from the list. You can do this by unsubscribing using the unsubscribe links contained in any email newsletters that we send you or by requesting removal via email. When requesting removal via email, please send your email to us using the email account that is subscribed to the mailing list.
If you are under 16 years of age you MUST obtain parental consent before joining our email newsletter.
While your email address remains within the MailChimp database, you will receive periodic (approximately three times a year) newsletter-style emails from us.
3.5 Online e learning
All course attendees receive complimentary membership to the Medical Aesthetic Academy web site. Candidates must inform KT Training if they DO NOT require automatic registration on this site. To unsubscribe to this resource email email@example.com with the title unsubscribe from the KT Training E learning otherwise your membership will remain until notification.
3.6 Data held in house.
KT Training record all enquiries and course bookings on our internal database. This data is kept and used for correspondence regarding updates, resources, courses and information about procedures.
We will store:
- your contact details including your name, address, email address and/or telephone number
- information that you provide by filling in forms on this website or any other website operated by KT Training Limited (our sites) This includes information provided at the time of submitting an enquiry through any of our web sites.
- when you contact us, we may keep a record of that correspondence. We will keep a record of the advice/service that you require, the reason for your call, your contact details and a record of your enquiry
- if you sign up to receive our newsletter we store your information
- if you download resources or documents from our sites, details of the documents that you have downloaded
- details of transactions you carry out through our sites
- details of your visits to web sites including, but not limited to, traffic data, location data, weblogs and other communication data and the resources that you access.
- details of support including patient/case support reviews
This data is not shared or sold with third parties. However the contact details for attendees of the certain courses will be shared with the specific suppliers of the product used on during the course.
- For the BOTOX training course attendees your name, medical reference and email address will be registered with the manufacture of BOTOX Allergan Inc (Privacy statement).
4.0 How we store your personal information
As detailed in section 3.2 above, if you submit a comment to a blog post published on this website some personal information will be stored within this website’s database. This is currently the only occasion where personal data will be stored on this website. This data is currently stored in an identifiable fashion; a limitation of the content management system that this website is build on (WordPress).
5.0 About this website’s server
This website is hosted by 1and 1 within an EU data centre.
Full details of 1 and 1 data centre can be found. https://about.1and1.com/data-centers/
All traffic (transferral of files) between this website and your browser is encrypted.
6.0 Our third party data processors
We use a number of third parties to process personal data on our behalf. These third parties have been carefully chosen and all of them comply with the legislation set out in section 2.0. All 3 of these third parties are based in the USA and are EU-U.S Privacy Shield compliant.
7.0 Data Breaches
We will report any unlawful data breach of this website’s database or the database(s) of any of our third party data processors to any and all relevant persons and authorities within 72 hours of the breach if it is apparent that personal data stored in an identifiable manner has been stolen.
8.0 Data Controller
The data controller of this website is: KT Training limited, a UK Private limited Company.
Whose registered office is: 36 Okus Road, Swindon SN1 4JQ
9.0 Data Protection Officer
Mr. A Tucker
Director, KT Training Ltd. Telephone: 01793 323786 Email: firstname.lastname@example.org